How to Type Shorthand in Microsoft Word

The AutoCorrect feature of Microsoft Word can double as a shorthand tool for abbreviating commonly used words and phrases. The tool is meant to correct common misspellings, but using it to abbreviate words helps you work faster and creates perfectly spelled words. It is very easy to set up and use. Here's how to key in shorthand with Microsoft Word.

Instructions

Add Abbreviations to Autocorrect

    1

    Decide what word or phrase you wish to abbreviate, and choose a two or three letter abbreviation (shorthand) that is easy to remember and associate with the expanded word or phrase.

    2

    Click" Tools" on the Word Menu.

    3

    Click "AutoCorrect Options."

    4

    Type the abbreviation under "Replace."

    5

    Press the "Tab Key."

    6

    Type the properly spelled word or phrase under "With."

    7

    Click "Add."

    8

    Add another abbreviation by returning to Step 4 and start the process over again.

    9

    Press "OK" when finished.

Example: Replace

    10

    Click on "Tools."

    11

    Click "AutoCorrect Options."

    12

    Type "ss" under "replace."

    13

    Press the "Tab Key."

    14

    Type "Sincerely yours" under "With."

    15

    Press "OK."

    16

    Test it by typing the abbreviation "ss" in Word. Remember to press the space bar after you type the abbreviation or it won't expand.

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